A few months ago I posted my GTD (Getting Things Done) Weekly Review routine and recently I even posted it as a #publicNozbe project for you to enjoy and use every week. Got some really nice feedback from my readers and Twitter followers with a recurring question: how do I use Mindmaps in my weekly review? Well, here's how...
Mindmapping is cool for "brainstorming"
I have identified several roles for me (inspired by Anthony Robbins' Rapid Planning Method) and I align my goals around these roles. Tony Robbins actually encourages you to name your roles in a cool, inspiring sort of way so I do it like this and I really love it. Here are the roles I have in my business life:
- Productivity Expert - I'm the guy who runs Productive! Magazine and all the related stuff and I want to be good in this
- Ueber Blogger - I need to be great at writing and blogging here on my blog as well as in Productive! Firm and other places
- Hugo Boss (don't laugh) - I'm running a small company so I have some goals around being a good boss for my team
- BizDev PRO - I need to develop my business and build cool products (especially Nozbe) and excel in this
- Bestselling Author - I'm writing two books on startups and productivity and at some point in time I'd like to publish them with success
- Language Guru - I speak Polish (my mother tongue), English, Spanish and German. I'm trying to re-learn my Russian and I'm learning Japanese now. Loving it.
Mindmapping gives me a big picture
Every week when I do my weekly review
, I go through my roles to see how my goals around these roles are aligned. If I'm going forward, backwards or if I'm standing still. It gives me time to reflect on my projects and actions in Nozbe
and if they are going in the right direction. I do this before I go to Nozbe and review my projects and actions.
Mind maps are so cool because I can collapse/expand certain areas of a map (roles, goals) and see the bigger or smaller picture. It's great and helps me have a clear view and kick in the 10k-50k level thinking - it just gives me perspective - that's why it's so important in my life to use a mindmap.
I don't use mindmapping for tasks
It's strictly roles and goals (sometimes interim goals also known as "sub-goals") but that's it. That's as specific as I go in a mindmap. Out of these goals the projects and actions in Nozbe emerge and I put them in my Nozbe account.
I know folks that use mindmaps for projects and actions but I've found it to be too cumbersome for me - too many branches of the mindmap to click to get to some certain actions and too many distractions along the way. I'd rather review my goals in the mindmap once a week and then put appropriate actions to Nozbe and get them done there. It all makes more sense to me.
Which software to use for mindmapping?
There is a bunch of cool software for that. When I was on my TabletPC I was using Mindmanager from Mindjet
(available for Mac and Windows). Now I use Xmind
which is free (and cross-platform) and also has really cool keyboard shortcuts (which can be re-defined my way) - this helps me browse my mindmap and add stuff without using the mouse. You can also use a cloud-based Mindmeister
, which is great, too. I'm sure there is more but these are the ones I tried.
Good luck mind-mapping and weekly reviewing!
Hope with this blog post you'll be on the right track and get the Weekly Review done every week. One of my Japanese friends and a very cool blogger once said: "Weekly Review takes 2 hours this week... and saves me lots of hours next week, so it's always worth the effort". Good luck!